This feature is introduced in version 25.3 and revised in version 25.4

Introduction

A new collection of standard metadata fields has been introduced in Metadata 25.3 to allow for the archival of an object as part of its lifecycle by changing the MediaHaven Record Status to ultimately the value Archived. In version 25.4, the fields for automatic archival have been revised for improved clarity and functionality.

Archival

Archival has the following implications

The MediaHaven Record Status changes to Archived
Administrative.ArchivalDate is set to the moment the archival transition occurs.
Generates an Event of type UPDATE.ARCHIVAL
Automatic archival is available if the object has the Published phase

Planning for Archival

If the metadata field Governance.AutomaticArchival.ExpectedDate is filled out with a particular date, then the system will automatically perform the archival at the given date with the effect described in the previous section. See Metadata 25.4 | Governance for a full reference of the new metadata fields.

The Governance.AutomaticArchival.ExpectedDate field can be set manually by the user or calculated automatically by the system based on Governance.RetentionPeriod and Governance.RetentionReferenceDate:

Governance.AutomaticArchival.ExpectedDate = Governance.RetentionReferenceDate + 
Governance.RetentionPeriod.Unit * Governance.RetentionPeriod.Term

This automatic calculation only occurs if the following conditions are met:

Governance.ArchiveNomination = Keep
Governance.KeepAction = Archive
Governance.RetentionReferenceDate is filled in
Governance.RetentionPeriod is filled in

Note that Governance.KeepAction can only be set to Archive if GOVERNANCE_ARCHIVE_OBJECTS module plugin is active.

Once the automatic archival is performed, the system fills in Governance.AutomaticArchival.EffectiveDate with the actual date the archival took effect.