Introduction

A new collection of standard metadata fields has been introduced in Metadata 25.3 to allow for the archival of an object as part of its lifecycle by changing the https://mediahaven.atlassian.net/wiki/spaces/CS/pages/4082958355 to ultimately the value Archived. In version 25.4, the fields for automatic archival have been revised for improved clarity and functionality.

Archival

Archival has the following implications

• The https://mediahaven.atlassian.net/wiki/spaces/CS/pages/4082958355 changes to Archived

• Administrative.ArchivalDate is set to the moment the archival transition occurs.

• Generates an Event of type UPDATE.ARCHIVAL

• Automatic archival is available if the object has the Published phase

Planning for Archival

If the metadata field Governance.AutomaticArchival.ExpectedDate is filled out with a particular date, then the system will automatically perform the archival at the given date with the effect described in the previous section. See https://mediahaven.atlassian.net/wiki/spaces/CS/pages/5076418561/Metadata+25.4#Governance for a full reference of the new metadata fields.

The Governance.AutomaticArchival.ExpectedDate field can be set manually by the user or calculated automatically by the system based on Governance.RetentionPeriod and Governance.RetentionReferenceDate:

This automatic calculation only occurs if the following conditions are met:

• Governance.ArchiveNomination = Keep

• Governance.KeepAction = Archive

• Governance.RetentionReferenceDate is filled in

• Governance.RetentionPeriod is filled in

Once the automatic archival is performed, the system fills in Governance.AutomaticArchival.EffectiveDate with the actual date the archival took effect.