Archive Nomination

The fields related to archive nomination have been revised in version 25.4.

Introduction

The Governance.ArchiveNomination field in Mediahaven determines whether an object should be retained or destroyed. It can have the value Keep or Destruct, with related action fields depending on the chosen nomination.

Summary

Archive Nomination	KeepAction	DestructAction	Purpose	Module?	Automatic calculation of the expected date using the retention metadata?

Archive Nomination	KeepAction	DestructAction	Purpose	Module?
`Keep`	`Keep`		Retain the object as is	Retain Objects
`Keep`	`Archive`		Performs Archival of the objects	https://mediahaven.atlassian.net/wiki/x/FQAeKgE
`Keep`	`Transfer`		Performs the transfer flow	MediaHaven as e-Depot → Transfer module
`Destruct`		`Destruct`	Performs automatic https://mediahaven.atlassian.net/wiki/x/O4CZ9g of the objects	Destruct Objects
`Destruct`		`DestructAfterApproval`	Performs https://mediahaven.atlassian.net/wiki/x/O4CZ9g of the objects after approval	MediaHaven as e-Depot → Destruction module

Keep

If you want to retain objects, Governance.ArchiveNomination should be set to Keep. The associated field Governance.KeepAction can have the following values:

Keep – retain the object as is
Archive – see Archival for detailed information
Transfer – perform a transfer flow, which can be implemented or customised via a plugin

The system uses these fields to determine how retained objects are handled.

Destruct

If you want to destroy objects, Governance.ArchiveNomination should be set to Destruct. The associated field, Governance.DestructAction, can then have the following values:

Destruct
DestructAfterApproval

The system uses these fields to determine when and how objects are automatically destroyed. See Destruction for more information.

Classification

The fields Governance.ArchiveNomination and the associated action fields Governance.KeepAction and Governance.DestructAction are typically defined on a classification object. Once set, these values apply consistently to all objects under that classification.

Old behaviour (25.3)

In version 25.3, there are no separate actions like KeepAction or DestructAction.

Automatic archival of objects can be done by setting Governance.ArchiveNomination to Archive
Automatic destruction of objects can be done by setting Governance.ArchiveNomination to Destruct

No additional field is required to use this functionality.