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Each record belongs to one phase: Concept, Published or Archived (future). To which phase a record belongs depends on the status of the record. The following table gives an overview:
Record Status | Concept or Published? |
|---|---|
New | Concept |
Draft.Invalid | Concept |
Draft.Valid | Concept |
Submitted | Concept |
Processing | Concept |
Published | Published |
Destructed | Published |
Rejected | Concept |
Destructed | Archived |
Rights management / User functions
When returning records in the API, a query filter on RightsManagement.RecordPhase is always added internally, depending on the functions of the user. In this way, users have restricted access to records depending on the phase:
Function | Description | Query Filter |
|---|---|---|
| users with this function can see records in the concept phase |
|
| users with this function can see records in the published phase |
|
| users with this function can see records in the archived phase |
|
System users by design have all functions, including all
ACCESS_PHASEfunctions, meaning these system users will automatically have access to all phasesBoth All functions
ACCESS_PHASE_CONCEPT,ACCESS_PHASE_PUBLISHEDandACCESS_PHASE_PUBLISHEDARCHIVEDare granted by default to new users
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