Rights Management via Record Phase

Introduction

A new field RightsManagement.RecordPhase is introduced to offer rights/access management of records depending on whether they are published or not.

Linking record statuses and record phases

Each record belongs to one phase: Concept, Published or Archived. To which phase a record belongs depends on the status of the record. The following table gives an overview:

Record Status	Concept or Published?

Record Status	Concept or Published?
New	Concept
Draft.Invalid	Concept
Draft.Valid	Concept
Submitted	Concept
Processing	Concept
Published	Published
Destructed	Published
Rejected	Concept
Destructed	Archived

Rights management / User functions

When returning records in the API, a query filter on RightsManagement.RecordPhase is always added internally, depending on the functions of the user. In this way, users have restricted access to records depending on the phase:

Function	Description	Query Filter

Function	Description	Query Filter
`ACCESS_PHASE_CONCEPT`	users with this function can see records in the concept phase	`RightsManagement.RecordPhase:Concept`
`ACCESS_PHASE_PUBLISHED`	users with this function can see records in the published phase	`RightsManagement.RecordPhase:Published`
`ACCESS_PHASE_ARCHIVED`	users with this function can see records in the archived phase	`RightsManagement.RecordPhase:Archived`

System users by design have all functions, including all ACCESS_PHASE functions, meaning these system users will automatically have access to all phases
All functions ACCESS_PHASE_CONCEPT, ACCESS_PHASE_PUBLISHED and ACCESS_PHASE_ARCHIVED are granted by default to new users

Searching on field RecordPhase

When searching on field RecordPhase:Concept, you must explicit add a query string IsInIngestSpace:*, otherwise no results will be shown as the engine adds IsInIngestSpace:1 by default, which conflicts with RecordPhase:Concept.